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|About the Position: The Program Support Coordinator is responsible for facilitating the programming of Ethnic Student Center (ESC) general events and providing support for ESC club event programming.|
Coordinators provide programming for the Associated Students as a whole and facilitate events, offices and groups throughout the Western and Bellingham community. Coordinators report to department directors or supervisors. Specific duties include but are not limited to: Event programming, departmental budget authority, coordinating specific office functions, performing administrative work, supervising assistant coordinators, promote office and events, and maintain and update programming resources for the department.
|About the College/Department: The AS ESC is a safe and supportive environment for historically underrepresented groups and allies while providing cultural and educational programs. |
Terms Of Position
This is a four quarter position. This position begins the Monday the first week of summer quarter and ends the Friday of finals week the following spring quarter. The position holder is required to attend AS orientation prior to fall quarter. Payment for the orientation and training is included in the monthly salary. This position works an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is not required or expected to work during intersession, winter or spring breaks.
|Position Responsibilities: |
AS Employment Responsibilities
- Serve the diverse membership of the Associated Students in a professional and ethical manner by:
- Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
- Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.
- Being knowledgeable of the AS organization and its general operations.
- Serving on search committees as designated by the AS Personnel Director.
- Ensure the legacy of this position by:
- Working with supervisor and Personnel Director to revise and update position job description.
- Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
- Developing and maintaining a legacy document as required by the AS Employment Policy.
Ethnic Student Center Responsibilities
- Ensure the smooth and effective operations of the AS Ethnic Student Center by:
- Posting and maintaining ten (10) office hours a week.
- Staying informed on ESC events/programming to serve as a resource and provide services.
- Assisting in the development of, and participate in and present at all ESC Building Unity Trainings throughout the year.
- Working with ESC staff and volunteers on projects
- Serving as a receptionist/resource when needed.
- Performing other ESC duties as assigned by ESC Coordinator/Activities Advisor
- Develop and enhance teamwork, communication and effectiveness of the AS ESC by:
- Attending all ESC staff meetings as scheduled
- Establishing and maintaining an effective working relationship with all ESC staff and ESC club members
- Fostering collaboration throughout the ESC and between ESC clubs
- Staying informed on all ESC events and programming to provide support and act as a resource when needed
- Promote the interests of the AS ESC and the Associated Students by:
- Devoting a total of 15 hours per week to AS business.
- Serving as the student representative on the AS Fall Staff Development Planning Committee.
- Serving on AS Management Council.
- Promote and integrate inclusivity in the ESC by:
- Working with ESC clubs to expand their programming to include other identities.
- Outreaching to other AS departments to create collaborative programming.
- Planning an all-inclusive ESC event once per quarter.
- Communicating with offices involved in diversity programming within WWU to increase collaboration.
- Staying informed of diversity programming on WWU campus and serving as a resource.
- Communicating with the AS Vice President for Diversity on a consistent basis.
- Participate in program planning committees for ESC major events including, Encounter Youth Conference and ESC Awards Ceremony
- Maximize program attendance and quality by:
- Outreaching to students during Summerstart, Transitions and AS events
- Communicating publicity needs to the ESC Public Relations Coordinator about events and programs.
- Assisting ESC clubs with their programming needs.
- Support ESC program and organizational success by:
- Assisting in the planning and implementation of the annual ESC Conference.
- Assisting the ESC Coordinator/Activities Advisor to review the ESC monthly budget; evaluate and assess expenditures; process forms, and maintain all financial records.
- Planning and implementing general programs/events supporting the mission and purpose of the ESC as directed by the ESC Coordinator/Activities Advisor including MLK event, International Women’s Day, Culture Shock, and roundtable discussions.
- Serving as summer liaison to work with any ESC clubs that are program planning during the summer session for fall or later quarter events.
- Coordinating the distribution of evaluations and collection of data for ESC events.
- Reviewing appropriate programming budgets and expenditure requests as necessary.
- Developing finalized annual ESC programming calendar during summer to make reservations, resolve programmatic discrepancies, and develop programming timelines.
- Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
- Maintain a minimum of a 2.00 cumulative grade point average.
- Ability to complete the entire term of the position.
- Organizational and time management skills.
- Ability to communicate and work effectively with a wide variety of people on Western’s campus and in the Bellingham community.
- Ability to work independently and responsibly, while supervising others.
- Ability to work collaboratively with multiple people and organizations.
- Ability to work within deadlines and problem solve.
- Ability to work flexible hours.
- Budget management knowledge or experience
- Basic knowledge of department and position specific responsibilities.
Reportage AS ESC Coordinator
|Academic Emphasis: All majors encouraged to apply.
|Job Location: |
Western Washintgon University-VU 420
|Salary: This position will receive $7,095.83 over the term of position, which is about $295.66 per twice-monthly pay period.
|Bargaining Union: Not applicable|
|Application Instructions and Requested Documents: Please log in below and submit your application via Western's Electronic System for Employment (EASE). Note: You will need to be using Internet Explorer to utilize our online application system. |
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:
- Why are you interested in working for the Associated Students?
- Why are you interested in working in this position?
- What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
- Will you be available for all mandatory AS Staff Development events (this will not conflict with school) including Summer Training on June 18th and Fall Training between September 10th – September 25th?
- What is your schedule of availability for a job interview?
You may cut and paste or upload your resume and cover letter as noted on the EASE application. Please complete the education and work experience section of the EASE application and submit the names and contact information of two professional references.
|Other Information: N/A
|Job Posted: 3/3/2012|
|Closing Date: 4/5/2012|
|Recruitment #: 120165|
|Western Washington University (WWU) is an equal opportunity and affirmative action employer
committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and
veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to
fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color,
creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual
orientation, gender identity or expression, marital status or genetic information in its programs or activities, including
employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and
Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and
Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main
345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); firstname.lastname@example.org|
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.