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Welcome to the Western Washington University on-line application process. Before you begin, please print out the job announcement; you may need to refer to it while completing the application.

Program Coordinator
About the Position: The Program Coordinator implements and maintains data systems to support language and culture programs within Extended Education (EE); utilizes the regulations and procedures of the US Immigration and Customs Enforcement (USICE) and creates and maintains records in the Student and Exchange Visitor Program (SEIVS).

This position is part of a Washington Federation of State Employees bargaining unit. New employees are required to meet the membership requirements of the current collective bargaining unit within 30 calendar days of employment.

About the College/Department: Extended Education
Position Responsibilities:
  • Substantial stakeholder in program admission policy and process spheres
  • Coordinate program interface with US Immigration and Customs Enforcement (USICE) on visa regulations and procedures for students
  • Fulfill duties of USICE Designated Site Officer (DSO) for EE; work regularly with the PDSO of Western Washington University
  • Create and maintain student records in federal database for Student and Exchange Visitor Information System (SEVIS) and monitor database for immigration alerts and changes in student status
  • Integrate SEVIS updates into program interface with Western information systems and participate in Banner/SEVIS implementation team
  • Stay current with changing USICE regulations and procedures through USICE training, online research, networking with other DSOs and attending conferences
  • Advise new and current program students on visa regulations and procedures for visa application
  • Develop and review procedure to ensure student compliance with policies regarding visa status
  • Develop and enforce standards for data integrity related to language and cultural programs
  • Facilitate communication across multiple unit and campus offices to implement and maintain databases
  • Identify data and system needs specific to language and cultural programs
  • Create reports on student and program data
  • Oversight of data integrity
  • Act as a catalyst by identifying key issues and convening stakeholders for actionable discussion
  • Communicate and collaborate with other information technology-related units across campus
  • Understand and adhere to university policies, e.g. confidentiality/FERPA
  • Test new releases of software as relates to EE operations, e.g. Studio Abroad
  • Conduct training in current database systems and new features as available
  • Work closely with EE ITS3 to align data standards and develop systems
  • Make presentations to internal and campus events regarding EE systems
  • Other duties as assigned
Required Qualifications:
  • High school graduate or equivalent
  • Demonstrated experience explaining and/or enforcing US Immigration and Customs Enforcement (USICE) visa regulations and procedures
  • One year experience working in higher education
  • One year experience in training users on data systems and providing user data system support
  • Two years’ experience working with relational databases, e.g. Microsoft Access
  • Demonstrated high proficiency working extensively with Microsoft, particularly Excel
  • Demonstrated ability to assume progressive levels of responsibility in managing program procedures and operations
Preferred Qualifications:
  • Bachelor Degree
  • Experience as an acting USICE Designated Site Officer (DSO) for a university-based program
  • Experience using Banner Information System
  • Experience in working with University level language and cultural programs and/or experience with international student populations
  • Knowledge of undergraduate and graduate admissions procedures and other university processes
Academic Emphasis: N/A
Job Location: Western Washington University, Bellingham, WA
Salary: New hires typically begin at $2482/month including an excellent benefits package
Bargaining Union: A
Application Instructions and Requested Documents: Please log in below and submit your application via WWU's Electronic Application System for Employment (EASE).  Note:  You will need to be using Internet Explorer to fully utilize our online application system.

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.  You may cut and paste or upload your resume and cover letter as noted on the EASE application.

Please complete the education and work experience section of the EASE application and submit the names and contact information of three professional references.
Other Information: Follow Western Employment on Facebook and WWUEmployment on Twitter
Job Posted: 10/30/2012
Closing Date: 11/6/2012
Recruitment #: 120857
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

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