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Procurement & Supply Specialist 2
About the Position: The principal purpose of this position is to independently perform and facilitate the processes involved in the procurement of supplies, equipment, and services for the University. The position assists in obtaining the best price and quality for the necessary goods and services and providing these goods and services in a timely manner required for the operation of the University in accordance with all relevant laws, rules, and regulations. 

This position is part of a Public School Employees of WWU Bargaining Unit.  New employees are required to meet the membership requirements of the current collective bargaining unit agreement within 30 calendar days of employment.

About the College/Department: Business Services
Position Responsibilities:
  • Communicate with people outside the organization, representing the organization to customers, the public, government, and other external sources
  • Compile, code, categorize, calculate, analyze, tabulate, audit, or verify information or data
  • Monitor and review information from materials, events, or the environment to detect or assess problems Independently analyze information and evaluate results to choose the best solution and solve problems
  • Perform day-to-day administrative tasks such as maintaining information files and processing paperwork
  • Develop and analyze bid specifications for goods and services with complex variables
  • Develop requests for proposals (RFP) for programs or projects where appropriate
  • Determine customer needs, evaluation and award criteria, RFP calendar of key deadlines and dates, and other elements as necessary
  • Assist requesters in developing criteria and methods for evaluation of bid packages
  • Develop criteria to assess and evaluate vendor capability to provide goods and services
  • Negotiate and create vendor contracts; develop and/or recommend contract language, to ensure vendor performance and proper payment
  • Develop request for quotes (RFQ) for goods and services
  • Perform the duties of Procurement & Supply Specialist 1  
  • Conduct research for new sources of supply; locates and contacts vendors and suppliers
  • Analyze history of performance by suppliers and quality of goods and services
  • Arrange for, conduct and/or direct tests and product sampling to ensure compliance
  • Maintain a high-level working knowledge of state laws, regulations, and rules related to procurement activities
  • Is responsible for knowing when and how University activities may be affected by the Uniform Commercial Code, Contract Law, or court rulings
  • Possess a high level of interpersonal and communication skills and an intuitive sense of all stakeholders' needs, and how to satisfy those needs within the laws, rules, and regulations of the University and state
  • Demonstrate knowledge in purchasing technology, and methodologies including supply chain, value analysis, and life-cycle cost analysis
  • Work with other team members to plan and conduct work requiring independent judgment in the evaluation, selection, modification and application of standard procedures and techniques
  • Research methods, procedures, and standards of performance that will enhance a harmonious working relationship between purchasing office employees and requisitioning personnel, department, and vendors

The University's procurement activities must be conducted in such a manner that the goods and services required for the operation of the University are procured at the best value, and procured in compliance with the University's and state's laws, rules and regulations.  To meet this challenge, this person must effectively facilitate the University community's procurement efforts; be responsive to personal needs yet maintain the best interest of the University during all procurements; assure procurements follow the necessary state laws, regulations and rules.
Required Qualifications:
  • Bachelor’s degree in Business Administration, Public Administration, procurement, logistics, supply management or closely related field OR an Associates of Arts Degree in Purchasing Management, Business Administration or closely related field and two years of purchasing experience
  • Strong written and interpersonal communication skills
  • Ability to work well with a diverse student body and staff
  • Proficient with word processing and spreadsheet software, i.e., Microsoft Word, Excel, and Outlook
  • Ability to take an independent, leading role in all aspects of the purchasing process (e.g., client service, vendor relationships, procurement processes, bid laws, etc.)
Preferred Qualifications:
  • Three years of experience as a professional buyer, C.P.M., and a Bachelor’s degree
  • Proficiency using database software, preferably Microsoft Access
Academic Emphasis: N/A
Job Location: Western Washington University, Bellingham, WA
Salary: New hires typically begin at $2994/month including an excellent benefits package
Bargaining Union: PTE
Application Instructions and Requested Documents: Please log in below and submit your application via WWU's Electronic Application System for Employment (EASE).  Note:  You will need to be using Internet Explorer to fully utilize our online application system.

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.  You may cut and paste or upload your resume and cover letter as noted on the EASE application.

Please complete the education and work experience section of the EASE application and submit the names and contact information of three professional references.
Other Information: Follow Western Employment on Facebook and WWUEmployment on Twitter
Job Posted: 1/9/2013
Closing Date Notes: Position open until filled.
Recruitment #: 130009
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

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