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|About the Position: The Veteran’s Outreach Center (VOC) Coordinator is responsible for fulfilling the office mission statement and coordinating and supervising the events and day-to-day operations of the VOC.|
Position Classification: Coordinators provide programming for the Associated Students (AS) as a whole and facilitate events, offices and groups throughout the Western and Bellingham community. Coordinators report to department directors or supervisors. Specific duties include but are not limited to: Event programming, departmental budget authority, coordinating specific office functions, performing administrative work, supervising assistant coordinators, promote office and events, and maintain and update programming resources for the department.
|About the College/Department: The Associated Students Resource & Outreach Programs (ROP) provides information, advocacy, activities and peer-to-peer education to Western students. The seven centers within the ROP strive to empower and support all members of Western’s diverse community. The ROP also provides the opportunity for Western’s students to gain valuable work and life experience.
The Veterans Outreach Center (VOC) is dedicated to providing a confidential and non-judgmental source of support and community for student veterans and their allies.The VOC does this by providing an informal social support network, events, safe space, resources and referrals. In addition, the VOC is an advocate for veterans on Western's campus and strives to create a united community dedicated to support and understanding.
Term of Position: This position begins the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following spring quarter. The position holder is required to attend AS orientation prior to fall quarter. The weeks prior to classes beginning, the position holder will work with their director and attend office trainings. Payment for the orientation and training is included in the monthly salary. This position requires an average of 15 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is not required or expected to work during winter or spring breaks.
|Position Responsibilities: |
Use student fees in a responsible and proper
Ensure that the Veteran’s
Outreach Center serves the diverse needs of the student body by:
- Serving as
co-budget authority with the ROP Director for the budgets of the Veteran’s
Outreach Center and Veteran’s Day Ceremony.
- Developing quarterly and annual budget plans and projections.
tracking, and maintaining budgets on a regular basis.
Foster a safe and inclusive campus for
a beginning of the year assessment of student Veteran needs and interests.
the process of establishing short and long-term goals within the VOC.
- Serving as
the VOC's primary liaison to the Western community.
- Regularly debriefing events with staff and
- Assessing the
needs of the office in order to be more inclusive (books, visual
representation, programming topics and materials, resources, etc.).
Deliver educational, social, and community
building opportunities to the campus community by:
developing the campus community's Veteran’s Safe Zone Training while working
with the Western Veterans Club.
that programs and publicity originating from the office are inclusive and span
a wide range of identities.
- Serving as or
appointing a representative from the VOC to the Westerns Veterans Club.
Outreach Center Responsibilities
- Ensuring the balance of educational
and social programming offered by the office.
informal bi-weekly social gatherings/dinners to build and strengthen the
in the Veteran Affairs Office’s New Student Veteran sponsorship program.
and implementing a Veteran’s Day Ceremony.
a quarter of weekly office hours in the Veteran’s Affairs Office, coordinated
with Veteran’s Certifying Official.
Develop and enhance the
teamwork, communication, and effectiveness of the VOC by:
Veteran events and services to the campus community by:
- Coordinating all office meetings as necessary.
- Establishing and
maintaining an effective working relationship with all VOC staff.
- Planning short and
long-term goals for the VOC with office staff and the ROP Director.
- Continually receiving feedback
from participants of events and services through appropriate means of
- Maintaining continual
communication with VOC staff and interns outside of meetings.
working relationships with related campus and community resources by:
- Being aware of and promoting Veteran related events.
- Fostering and enhancing working relationships and communication with
all Veteran clubs and organizations on campus.
- Publicizing VOC services, programs, and events
through social networking, Publicity Center
requests, and other media.
an atmosphere of Veteran-inclusivity within the office and programs by:
with related clubs and organizations on campus
communicating and/or cosponsoring with appropriate organizations including, but
not limited to, the Veteran’s Center, Veteran’s Relief Fund, Vet Corp
Navigator, Veterans Affairs, and Veterans Health Care.
Provide educational, social,
and community building opportunities to the campus community by:
a diverse representation of the Veteran identity.
to include all gender identities and expressions within the office.
outreaching to marginalized identities within the Veteran community.
- Developing 2-4 events per quarter including
at least one event each year that provides the opportunity for student
Veterans to share their experiences (for example, the Soldier’s Stories and
Soldiers after War panels).
-Ensuring the balance of educational
and social programming offered by the office.
with at least three other ROP offices in the academic year.
AS Resource and Outreach Programs Responsibilities
Empower and support the Associated Students
membership with information, , activities, and peer education by:
Ensure the smooth, effective operations of the
Resource & Outreach Programs by
- Maintaining 10 regular posted office hours for students to
utilize office safe space, access resources, and seek peer education.
unbiased, nonjudgmental, and accurate information and services to students.
- Maintaining up-to-date records
and information of on and off campus services in order to provide effective
- Maintaining client confidentiality in conversations, written
correspondence, and any other forms of communication.
office libraries, magazine and journal subscriptions, and contacts for library
Provide the most relevant and effective resources, outreach, and programming by:
weekly ROP staff meetings, office check-ins, and any additional departmental
teamwork and collaboration throughout all the ROP offices.
with the coordination of activities, materials, and tabling schedules for ROP
involvement in campus events such as VU Late Night, Red Square Info Fair, AS
Job Fair, and the Campus Activities Showcase.
and maintaining active working relationships with other ROP team members.
AS Employment ResponsibilitiesServe
the diverse membership of the Associated Students in a professional and ethical
- Developing and maintaining
tracking systems in order to assess client use, frequently asked questions,
concerns, office visits, and other usage statistics.
and inputting office traffic forms.
- Collecting and inputting
audience evaluations which should include demographics, promotion success,
relevance, and success of the program in meeting needs of the student body,
and other important statistics.
the legacy of this position by:
familiar with and upholding the AS Charter, all WWU policies, and all AS
policies including the Employment Policy, Code of Conduct, and Program
all AS staff development events including, but not limited to: pre-fall
orientation, pre-winter, pre-spring, and mid-quarter staff developments.
knowledgeable of the AS organization and its general operations.
on search committees as designated by the AS Personnel Director.
with supervisor and Personnel Director to revise and update position job
with the previous position holder to complete a minimum of 15 hours of unpaid
internship as well as providing a 15 hour internship to the incoming position
and maintaining a legacy document as required by the AS Employment Policy.
|Required Qualifications: |
- Must maintain a minimum of 6 credits for undergraduates and 4 credits for graduates.
- Must maintain a minimum 2.00 cumulative grade point average.
- Ability to complete the entire term of the position.
|Preferred Qualifications: |
Reportage: The VOC Coordinator reports to the ROP Director.
- Organizational and time management skills.
- Ability to communicate and work effectively with a wide variety of people on Western’s campus and in the Bellingham community.
- Ability to work independently and responsibly, while supervising others.
- Ability to work collaborativelywith multiple people and organizations.
- Ability to work within deadlines and problem solve.
- Ability to work flexible hours.
- Budget management knowledge or experience.
- Basic knowledge of department and position specific responsibilities.
- Knowledge of or experience with event planning
- Knowledge of Veteran's issues and identities
- Ability to speak in front of large crowds
- Ability to facilitate small group discussion/interaction
|Academic Emphasis: All majors are encouraged to apply.
|Job Location: Western Washington University - Viking Union
|Salary: This position will receive $5,463.97 over the term of the position.
|Bargaining Union: Not applicable|
|Application Instructions and Requested Documents: Please
log in below and submit your application via Western's Electronic System for
Employment (EASE). Note: You will need to be using Internet Explorer to utilize
our online application system.
cover letter and resume are required and should address your experience related
to the position responsibilities and the required and preferred qualifications.
In your cover letter please also specifically address the following questions:
- Why are you interested in
working for the Associated Students?
- Why are you interested in
working in this position?
- What specific skills,
knowledge, and/or experience (paid and volunteer) do you have that would
help you be successful in this position?
- Will you be available for all
mandatory AS Staff Development events (this will not conflict with school)
Training June 24th and Fall Training between September 9th
– September 24th?
- What is your schedule of
availability for a job interview?
may cut and paste or upload your resume and cover letter as noted on the EASE
application. Please complete the education and work experience section of the
EASE application and submit the names and contact information of two
|Other Information: N/A
|Job Posted: 3/9/2013|
|Closing Date: 4/11/2013|
|Recruitment #: 130123|
|Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex, disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Providing Equal Opportunity and Nondiscrimination.
EO/AA inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); EOO.
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.