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AS Equipment Shop & Bicycle Coordinator 2013-2014
About the Position: The Outdoor Center Equipment Shop Coordinator is responsible for the overall operations of the Equipment Shop and Bicycle Shop.

Position Classification:
 Coordinators provide programming for the Associated Students (AS) as a whole and facilitate events, offices and groups throughout the Western and Bellingham community.Coordinators report to department directors or supervisors. Specific duties include but are not limited to: Event programming, departmental budget authority,coordinating specific office functions, performing administrative work, supervising assistant coordinators, promote office and events, and maintain and up date programming resources for the department.

About the College/Department:
The purpose of the Outdoor Center (OC) is to enhance opportunities for members of Western’s community to involve themselves in outdoor recreation activities. The OC provides a spectrum of programs, resources and services to enable the students, faculty, staff and Alumni Association members to safely participate in a variety of activities, develop and refine skills, practice environmental responsibility, and interact with each other and members of the community.

Terms of Position: This position starts immediatly after hired, this is a four quarter position. The position holder is required to attend AS orientation during the second week of September. Payment for the orientation and training is included in the monthly salary.This position requires an average of 15 hours per week.The position holder may work more some weeks and less other weeks depending on the offices needs.The position holder is not required or expected to work during intersession,winteror spring breaks.
Position Responsibilities:
  •  Successfully manage the operations of the OC Equipment Shop and Bicycle Shop by:
    • Taking overall responsibility for the OC Equipment Shop and Bicycle Shop
    • Devoting at least fifteen (15) hours OC business
    • Address customer relations issues
    • Participate in trainings conducted by the Outdoor Center Manager
  • Be available to the Western community and keep office an open and friendly place by:
    • Maintaining at least ten (10) publicly-posted office hours per week
    • Ensuring that the OC
  • Ensure professional shop service by:
    • Hiring, scheduling, supervising, and evaluating Equipment and Resource Staff (Front Desk Staff).
    • Hiring, scheduling, supervising, and evaluating Bicycle Technicians,
    • Hiring, scheduling, supervising, and evaluating Equipment Technicians
  • Prepare all employees for success by:
    • Training all staff about the operations of the Equipment Shop and Bicycle Shop.
    • Training each staff member in their specific duties to ensure a smooth-running OC
    • Giving each staff member specific duties
  • Ensure the successful operation of the Equipment Shop by:
    • Managing the maintenance program of all rental equipment
    • Proposing and modifying operating policies and rental rates
    • Maintaining equipment amortization and new gear purchasing
    • Researching, proposing, and purchasing Equipment Shop equipment and supplies
    • Ensure the successful operation of the Bicycle Shop by:
    • Overseeing inventory control of the Bicycle Shop equipment, tools, and repair equipment
    • Researching, proposing, and purchasing Bicycle Shop equipment and supplies
    • Maintain a cohesive and positive working environment for all OC employee by:
    • Organizing and facilitating Equipment Shop and Bike Shop staff meetings
    • Continuing staff trainings throughout the year
  • Ensure staff scheduling during all of the open hours scheduled for the OC by:
    • Complete hiring and preliminary paperwork so as to be able to open on the first day of scheduled classes of each quarter
    • Assuring shop staff coverage during finals week
  • Maintain the Equipment Shop and Bicycle Shop budgets by:
    • Serving as the Co-budget Authority for the Equipment Shop, Bicycle Shop, and Equipment Amortization budgets in conjunction with the Outdoor Center Manager
    • Invoice university and community organizations for rental usage
  • Ensure a smooth transition at the end of the term of the position by:
    • Provide training to the incoming Equipment Shop and Bike Shop Coordinator
  • Promote the Outdoor Center by:
    • Collaborating with the OC Promotions and Outreach Coordinator to maintain adequate publicity for the Equipment and Bicycle Shop
    • Participating in the planning and execution of OC events, such as Gear Grab, etc.
    • Representing the Outdoor Center at New Student Programs

AS Empoyment Responsibilities 
  • Serve the membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies including the Employment Policy, Code of Conduct, and Program Standards.
    • Attending all AS staff development events including pre-fall orientation.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the continuity and legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.

Outdoor Center Responsibilities
  • Ensure the Outdoor Center serves the needs of the Associated Students by:
    • Working closely with the Outdoor Center Excursions Coordinator to provide a wide variety of outdoor excursions and instruction.
    • Assist the Excursions Coordinator in developing new excursions that reach out to a variety of different Associated Student populations.
    • Serving as the Outdoor Center voting member for all AS Facility and Services meetings.
    • Performing other duties as needed or assigned by the Excursions Coordinator and or Outdoor Center Manager.
  • Uphold Outdoor Center mission statement, norms, and expectations by:
    • Devoting an average of 15 hours per week to Associated Students and Outdoor Center business.
    • Establishing and maintaining a minimum of 10 office hours per week.
    • Providing availability for Outdoor Center promotions, events, and speaking engagements.
    • Participating in training conducted by the Outdoor Center Manager.
    • Developing and delivering an Excursions Assistant Coordinator legacy document for the next position incumbent.
    • Recognizing the worth of the individual and the group in all activities.
    • Establishing and maintaining noble working relationships with all other members of the Outdoor Center staff.
Required Qualifications:
  • Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
  • Maintain a minimum of a 2.00 cumulative grade point average.
  • Ability to complete the entire term of the position.
Preferred Qualifications:
  • Organizational and time management skills.
  • Ability to communicate and work effectively with a wide variety of people.
  • Ability to work independently and responsibly, while supervising others.
  • Ability to work collaboratively with multiple people and organizations.
  • Ability to work within deadlines and problem solve
  • Ability to work flexible hours.
  • Budget management knowledge or experience.
  • Basic knowledge of department and position specific responsibilities.
Academic Emphasis: all majors encouraged to apply
Job Location: Western Washington University- VU 150

Reportage: The Equipment Rental & Bicycle Repair Shop Coordinator reports to the Outdoor Center Manager.

Salary: This position will receive $7095.83 over the term of position.
Bargaining Union: Not applicable
Application Instructions and Requested Documents: Please log in below and submit your application via Western's Electronic System for Employment (EASE). Note: You will need to be using Internet Explorer to utilize our online application system.

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:
  1. Why are you interested in working for the Associated Students?
  2. Why are you interested in working in this position?
  3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
  4. Will you be available for all mandatory AS Staff Development events  Fall Training between September 9th – September 24th?
  5. What is your schedule of availability for a job interview?

You may cut and paste or upload your resume and cover letter as noted on the EASE application. Please complete the education and work experience section of the EASE application and submit the names and contact information of two professional references.
Other Information:
The Outdoor Center requires Criminal Background Verification, this form will be provided by the Personnel Office upon hiring.
Job Posted: 5/23/2013
Closing Date: 6/6/2013
Recruitment #: 130073
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

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