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Welcome to the Western Washington University on-line application process. Before you begin, please print out the job announcement; you may need to refer to it while completing the application.

Program Coordinator
About the Position: As the sole employee of the Washington Art Consortium, the Program Coordinator is responsible for all administrative and registration tasks for the non-profit organization. While the office of the Washington Art Consortium is at Western Washington University, the Program Coordinator will report to the Director of the Western Gallery, a member on the Board of Directors, and the Consortium Board President. All decisions are made by the entire WAC Board of Directors and carried out by its officers.

This is a half-time (20 hours per week) position with work beginning in June 2013.  

This position is part of a Washington Federation of State Employees bargaining unit. New employees are required to meet the membership requirements of the current collective bargaining agreement within 30 calendar days of employment.

About the College/Department: The first organization of its type in the nation, the Washington Art Consortium is a non-profit cooperative comprised of seven different Washington State art museums* with shared values of collaboration, stewardship, sustainability and fostering appreciation. The Consortium (1) provides collegial activities for the member organizations related to sharing of resources, information and collections; (2) preserves the four shared collections through careful stewardship and best professional practices: Works on Paper: American Art 1945 – 1975, American Photographs 1970 – 1980, Richard and Mary Margaret Aiken Collection of Late 20th Century Works on Paper, and Safeco Collection of Northwest Works on Paper; (4) furthers the study and presentation of the shared collections and Pacific Northwest Art through exhibitions, publications, and online education.

*Members: Henry Art Gallery, University of Washington, Seattle; the Museum of Art, Washington State University, Pullman; the Northwest Museum of Arts and Culture, Spokane; the Seattle Art Museum, Seattle; the Tacoma Art Museum, Tacoma; the Western Gallery, Western Washington University, Bellingham; and the Whatcom Museum of History and Art, Bellingham.
Position Responsibilities:
  • Manage all aspects of collections maintenance and care including but not limited to record keeping, researching and clearing rights and reproductions, working with a contract conservator, and overseeing all aspects of an outgoing loan such as arrangements for travel, insurance, condition reports, and documentation.
  • Facilitate Board of Directors Bi-Annual Meeting by scheduling with host, coordinating with members, and preparing all necessary agendas and meeting packets.
  • Develop and monitor annual operating budget as well as individual project budgets where applicable. Work with Board Treasurer to shepherd investment portfolios and facilitate annual audit by contract accountant.
  • Maintain Consortium office by performing duties including regular correspondence, and managing archives.
  • Assist Board of Directors by implementing strategic objectives which currently include acting as a liaison with an outside firm to develop a new website, transitioning to a new Collections Management Software, overseeing a full collections survey which will be conducted by a contract conservator.
  • Research and apply for applicable funding opportunities.
  • Occasionally attend meetings and/or conferences as a representative of the organization.
Required Qualifications:
  • BA in Art History, Museum Studies, or related field.
  • Minimum two years museum experience or equivalent.
  • Strong project management skills including ability to take initiative, prioritize tasks, and manage multiple deadlines.
  • Excellent written and oral communication skills and ability to pay close attention to details.
  • Knowledge of best practices in museum registration.
  • Familiarity with non-profit organizations, governance, and AAM/AAMD standards.
  • Ability to represent the organization with a high level of integrity and professionalism.
  • Proficient with MS Office products including Word, Excel, and Powerpoint.
Preferred Qualifications:
  • Graduate or certificate coursework in non-profit arts administration or management very desirable.
Academic Emphasis:
Job Location: Western Washington University, Bellingham, WA
Salary: New hires typically begin at $1,241/month including an excellent benefit package.
Bargaining Union: A
Application Instructions and Requested Documents: Please log in below and submit your application via WWU’s Electronic Application System for Employment (EASE). Note: You will need to be using Internet Explorer to utilize our online application system.

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. You may cut and paste or upload your resume as noted on the EASE application.

Please complete the education and work experience section of the EASE application and submit the names and contact information of three professional references.
Other Information:
Job Posted: 3/27/2013
Closing Date: 4/30/2013
Recruitment #: 130165
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex, disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Providing Equal Opportunity and Nondiscrimination. EO/AA inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); EOO.

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

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