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Welcome to the Western Washington University on-line application process. Before you begin, please print out the job announcement; you may need to refer to it while completing the application.

Student Senate Reform Staff 2013-2014
About the Position:  
The Senate Reform Staff is a position which will assist the Director and Assistant Director of Student Activities, the REP Associate Director, and Vice President for Governmental Affairs in determining the effectiveness of a Student Senate body, as well as designing a clear mission, membership, and operational capacity for the AS Student Senate. Terms of Position
This is a two quarter hourly position. This position starts the Monday two weeks before the start of classes fall quarter and ends the Friday of finals week the following winter quarter. This position works an average of 10 hours per week. The position holder may work more some weeks and less other weeks depending on the office’s needs. The position holder is neither required nor expected to work during intersession, winter break or spring break.

About the College/Department: The REP exists to provide the resources, services, and support necessary to ensure student representation in decisions that impact students at the university, local, state, and federal levels; to promote effective citizenship and civic engagement through services, programs, and collaboration
Reportage
This position reports directly to Representation and Engagement Program Associate Director
Position Responsibilities:  
  • Effectively coordinate Student Senate reforms by:
    •   Convening meetings of Senate Reform work groups.
    • Consulting and recording meetings with appropriate administrative student and professional staff as well as students-at-large regarding previous Senate operations.
    • Debriefing weekly with the Assistant Director of Student Activities and the REP Associate Director.
    • Meeting with other student leaders, faculty, and staff, across campus to research student concerns.
    • Working to critically review and enhance Senate language in the By-Laws.
    • Reviewing Senate Bylaws, minutes and other documents from previous years.
    • Communicating with pertinent members of the AS Board of Directors on a regular basis.
    • Research other universities Student Senate programs.
    • Presenting comprehensive options for future steps of the Student Senate to the AS Board of Directors by mid-winter quarter  
  • Provide an opportunity for student feedback about a reformed Student Senate by:
    • Facilitating an open, public forum once a quarter on Student Senate Reform.
    • Coordinating publicity and promotion for all forums, including working with the AS Review and Western Front to publicize important campus issues when they are being discussed.
    • Informing the Board of Directors about all forums.
    • Coordinating with parties that are the subject of the forum or affected by the topic to ensure that all positions are represented.
    • Actively reaching out to diverse groups to ensure that a broad spectrum of ideas is represented.
AS Representation and Engagement ProgramsResponsibilities
  •  Empower and support the Associated Students membership with civic engagement information, activities, and peer education by:
    • Maintaining a minimum of 3 regular posted office hours per week as arranged with the REP team. Providing unbiased, nonjudgmental, and accurate information and services to students.
    • Maintaining up-to-date records and information of on and off campus services in order to provide effective referrals.
    • Provide voter education and voter registration information.
  • Ensure the smooth, effective operations of the Representation and Engagement Programs by:
    • Attending weekly REP staff meetings, office check-ins, and any additional departmental activities.
    • Promoting teamwork and collaboration throughout the REP office.
    • Assisting with the coordination of activities, materials, and tabling schedules for all REP civic engagement events.
    • Establishing and maintaining active working relationships with other REP team members.
  • Develop and enhance the teamwork, communication, and effectiveness of the REP by:
    • Planning short- and long-term goals for the REP with office staff and the REP Director.
    • Continually receiving feedback from participants of events and services.
    • Maintaining regular communication with REP staff outside of meetings.
  • Foster working relationships with related campus and community resources by:
    • Being aware of and participating in REP related events.
    • Fostering and enhancing working relationships and communication with Western Votes and other civic engagement organizations on campus.

 AS Employment Responsibilities
  • Serve the diverse membership of the Associated Students in a professional and ethical manner by:
    • Being familiar with and upholding the AS Charter, all WWU policies, and all AS policies (including the Employment Policy, Code of Conduct, Program Standards, etc.).
    • Attending all AS staff development events including, but not limited to: pre-fall orientation, pre-winter, pre-spring, and mid-quarter staff developments.
    • Being knowledgeable of the AS organization and its general operations.
    • Serving on search committees as designated by the AS Personnel Director.
  • Ensure the legacy of this position by:
    • Working with supervisor and Personnel Director to revise and update position job description.
    • Working with the previous position holder to complete a minimum of 15 hours of unpaid internship as well as providing a 15 hour internship to the incoming position holder.
    • Developing and maintaining a legacy document as required by the AS Employment Policy.
Required Qualifications:  
AS Employment Qualifications                                                                                                     
Maintain a minimum credit load throughout term of position of 6 credits for undergraduates and 4 credits for graduates.
Maintain a minimum of a 2.00 cumulative grade point average. 
Ability to complete the entire term of the position.
Preferred Qualifications:  
  • Preferred Qualifications
    • Organizational and time management skills.
    • Ability to communicate and work effectively with a wide variety of people.
    • Ability to work independently and responsibly.
    • Ability to work collaboratively with multiple people and organizations
    • Ability to work within deadlines and problem solve.
    • Ability to work flexible hours.
    • Basic knowledge of department and position specific responsibilities
    •  Strong group facilitation skills
Academic Emphasis:  
All majors encouraged to apply.
Job Location: WWU Viking Union
Salary: This position will receive a pay at the Program Support II level which is $9.19/hour
Bargaining Union: Not applicable
Application Instructions and Requested Documents:  
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. In your cover letter please also specifically address the following questions:
  1. Why are you interested in working for the Associated Students?
  2. Why are you interested in working in this position?
  3. What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
  4. Will you be available for all mandatory AS Staff Development events (this will not conflict with school) including Summer Training on June 24th and Fall Training between September 09th – September 24th?
  5. What is your schedule of availability for a job interview?

You may cut and paste or upload your resume and cover letter as noted on the EASE application. Please complete the education and work experience section of the EASE application and submit the names and contact information of two professional references.
Other Information:
Job Posted: 4/25/2013
Closing Date: 5/9/2013
Recruitment #: 130190
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex, disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Providing Equal Opportunity and Nondiscrimination. EO/AA inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); EOO.

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

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