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Maintenance Specialist 4, Paint & Floor Laying Shop Supervisor
About the Position: The Maintenance Specialist 4 supervises the Paint and Floor Laying shop; directs and monitors shop personnel; and understands, implements and follows all Facilities Management (FM) and Western Washington University (WWU) policies and procedures. This position directs and monitors general renovation (construction) projects and maintenance projects/work orders. The work orders contain general tasks and/or designed drawings. The supervisor will review the design drawings and general task information and refine it into understandable and constructible information. The supervisor will be required to be available by phone 24/7 to take after-hours calls, call-out personnel and coordinate after-hours campus repairs.

This position is part of a Washington Federation of State Employees bargaining unit. New employees are required to meet the membership requirements of the current collective bargaining agreement within 30 calendar days of employment.

About the College/Department: Facilities Management
Position Responsibilities:
  • Supervise by example: Provide leadership and establish clear lines of communication for all assigned personnel; keep manager informed of daily activities and potential problems concerning safety issues, training requirements, disciplinary issues, work schedules, all types of leave activities, and other issues that could affect the safety and productivity of the shop personnel
  • Utilize a computer and keyboard at a proficient level necessary to complete assigned tasks, using software to include Outlook, Word, Excel, CMMS(FAMIS), and other programs as required
  • Read and provide instructions by communicating clearly using written, graphic, and verbal means
  • Keep daily employee time log recording all types of leave
  • Process and approve all types of leave and keep the FM Scheduler and Manager informed of the available work force at all times
  • Review time cards for each employee daily checking for correct work order numbers, hours, dates and signatures; turn in to the FM Work Control Center (WCC) by 8:30 AM each day
  • Plan daily emergent needs work requests in coordination with the scheduled work requests, such as preventive maintenance (PM), maintenance repairs, maintenance projects, and renovations projects. This will require coordination with FM Scheduler, FM Manager, FM Shop Supervisors, other FM departments, and campus departments
  • Determine & develop preliminary cost, specifications, & availability of materials, tools and equipment required to perform work tasks by reading plans and blueprints; inspect project progress; and read and comprehend written documentation such as spreadsheets, takeoffs, blueprints, construction schedules and written specifications
  • Use a Purchase Order (PO) to requisition materials, supplies, individual tools, shop equipment, safety supplies, & equipment to facilitate construction and maintenance tasks
  • Maintain and be accountable by keeping documentation for shop employee key rings
  • Write self-service requests with clear and concise Scope of Work (description of work required) and route to the appropriate funding authority
  • Receive and process issued projects and work orders by following the FAMIS User Guide, Service Steps, and all other applicable sections
  • Review and follow official FM estimates related to projects and work orders by monitoring labor and material costs
  • Research and prepare project estimates and change order requests when required and forward to Manager
  • Attend weekly schedule meetings and be prepared to go over job status with FM Scheduler and Manager; provide verbal progress reports & percentage complete
  • Attend monthly supervisor meetings and be prepared to work with the group to problem solve, make policy changes, share ideas, and present information to the shop personnel
  • Attend preconstruction and design meeting as required by Facilities Design (FD) & FM Renovations for in-house renovations projects as required. Assist with research and problem solving as required
  • Monitor and enforce safe work practices; facilitate safety training and all types of medical/psychological exams required for shop personnel to allow the use of required Personal Protective Equipment (PPE); and implement and monitor all safety applicable Labor & Industry (L&I), FM, and Environment Health and Safety (EHS) guidelines, rules, and policies
  • Monitor all construction/maintenance to assure installation is in accordance with all applicable building codes and regulations; this will include coordination with the City of Bellingham regulatory agencies; may need to file for and/or complete reports and permits
  • Supervise the safe disposal of hazardous waste generated by shop crews following all applicable policies, rules and regulations including submittal of Pre-work Hazard Form
  • Follow all FM and Human Resource (HR) requirements and policies and procedures to hire and maintain a professional workforce
  • Perform yearly personnel evaluations and provide manager with written documentation for matters that concern personnel issues where individuals have not or are not performing their assigned tasks adequately; provide or request needed training to maintain a high level of craftsmanship in the shop and maintain historical records
  • Set yearly goals for the shop and personnel to support FM and University goals. Maintain records of shop and personnel’s achievements
  • Coordinate with the Quality Assurance Coordinator in the review of designs
  • All FM employees may be assigned to “essential personnel”; if assigned it is mandatory that you report to work when called on to do so per Western’s policies addressing essential personnel
  • Receiving and responding to afterhours emergency service calls by contacting and assigning response to appropriate workers will be expected beyond normally scheduled work periods, 24 hours each day
  • Must be able to perform the essential job functions with or without reasonable accommodation to include, but not be limited to:
    • Standing / walking (constantly - to 65% of the time)
    • Sitting at computer or sitting at work station (constantly - to 35% of the time)
    • Lifting/carrying
      • 80 - 100 lb. seldom, less than 10% of the time
      • 50 - 80 lb. seldom, less than 20% of the time
      • 10 - 50 lb. over 20% of the time
    • Bending/twisting/crouching/kneeling/squatting - to perform duties above
    • Reaching below knees/knees to shoulder/above shoulder – to perform duties above
    • Access small areas (occasional). These areas may be between ducts, inside ductwork, in access holes, under floors, in crawl spaces or other close quarters
  • Perform related duties as required
  • May be requested to attend pre-design and pre-construction and meeting by FD for Public Works projects or coordinate shop personnel to attend
  • Perform role as FM Safety Committee Chairperson on a yearly rotational basis with other supervisors
  • Serve on FM or other committees when requested
  • Act as a temporary shop supervisor in other FM shops when requested
  • Act as the Renovations Manager when requested
  • Perform other related duties as specified by management within FM
Required Qualifications:
Applicants must provide documentation to support meeting qualifications
  • Three years of full-time experience as a lead or supervisor of journey level trades workers
  • Three years of full-time experience working at a journey level or equivalent fully qualified level in the painting and floor laying fields obtained in a commercial or institutional environment
  • Demonstrated ability to work independently
  • Demonstrated ability to work well with diverse populations
  • Demonstrated ability to supervise and direct the shop Lead’s duties
  • Effective interpersonal skills and the ability to provide a positive image and a friendly and cooperative manner with students, staff, and faculty at all levels of the organization and in contacts with the public
  • Demonstrated ability to apply time management practices while working under pressure situations with tight schedules and deadlines to complete assignments
  • Ability to receive and respond to afterhours emergency service calls
  • High school graduate or equivalent
  • Valid driver’s license or ability to obtain one prior to starting work
  • Physical capabilities to perform essential functions
Preferred Qualifications:
Applicants must provide demonstrated experience that illustrates proficiency in these areas
  • Strong knowledge of applicable Washington Administrative Code (WAC) regulations, and local building, mechanical and electrical codes
  • Strong knowledge of Washington Industrial Safety and Health Act (WISHA), Occupational Safety and Health Agency (OSHA) rules and regulations, standard job safety rules, proper use of a face respirator
  • Good working knowledge or formal training in several related skill fields including: plumbing, sheet metal, welding, pipe fitting, pipe insulating, hazard material (asbestos abatement), electrical, building controls, signage, and painting obtained in an institutional, commercial, or industrial environment
Academic Emphasis: N/A
Job Location: Western Washington University, Bellingham, WA
Salary: New hires typically begin at $4770/month including an excellent benefits package
Bargaining Union: E
Application Instructions and Requested Documents: Please log in below and submit your application via WWU's Electronic Application System for Employment (EASE).  Note:  You will need to be using Internet Explorer to fully utilize our online application system.

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.  You may cut and paste or upload your resume and cover letter as noted on the EASE application.

Please complete the education and work experience section of the EASE application and submit the names and contact information of three professional references.
Other Information: Follow Western Employment on Facebook and WWUEmployment on Twitter
Job Posted: 5/17/2013
Closing Date: 5/24/2013
Recruitment #: 130211
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex, disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Providing Equal Opportunity and Nondiscrimination. EO/AA inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); EOO.

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

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