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Welcome to the Western Washington University on-line application process. Before you begin, please print out the job announcement; you may need to refer to it while completing the application.

Maintenance Specialist 4, Auxiliary Maintenance Supervisor
About the Position: The Maintenance Specialist 4 supervises maintenance mechanics for auxiliary self-sustaining Facilities Management customers, roofers for all campus facilities, and window washing crews for all campus facilities. This position also directs and coordinates related trades workers from all of the craft shops in diagnosis, maintenance and installation tasks necessary to meet the customer service needs in auxiliary campus facilities and all of campus roofing and window washing needs. The Maintenance Specialist 4 is the primary point of contact with campus auxiliary facilities managers to help maintain continued operation of its facilities, systems and equipment while advising on best practice approaches to maintenance, minor construction, and repairs.

This position is part of a Washington Federation of State Employees bargaining unit. New employees are required to meet the membership requirements of the current collective bargaining agreement within 30 calendar days of employment.

About the College/Department: Facilities Management
Position Responsibilities:
  • Supervise by example; provide leadership and establish clear lines of communication for all assigned personnel
  • Keep manager informed of daily activities and potential problems concerning safety concerns, training requirements, disciplinary issues, work schedules, vacation or leave activities, and other issues that could affect the productivity of the shop
  • Supervise journey-level crafts and maintenance personnel on projects or at job locations, to instruct other assigned workers, to correct and specify materials and methods, and to determine acceptable levels of productivity
  • Supervise the maintenance, installation, modification, trouble diagnosis, testing, repair, and operation of a wide variety of mechanical, electrical, and miscellaneous equipment and apparatus
  • Order materials/equipment for the Auxiliary Facilities Maintenance Shop
  • Develop budgets and future manning requirements for the assigned maintenance areas
  • Possess computer knowledge to perform assigned duties; become capable with FAMIS, CMMS operating system, and other computer applications for control of shop inventory, material charges, and other associated costs for all Auxiliary maintenance work
  • Control and manage shop budget; coordinate budget requests and status with manager; determine level of funding required to complete all phases of work to be completed
  • Ensure materials used are charged to the appropriate budget code and/or job number
  • Maintain current knowledge of funded and recharge budgets and coordinate with manager as appropriate; operate shop within given budget restraints
  • Determine stock levels and order appropriate materials for projects and maintenance repairs
  • Write work order requests for maintenance repairs as required; receive approved projects and work orders; plan, schedule and coordinate with other shops and assign workers to specific tasks
  • Work with assigned personnel to ensure that all scheduled P.M. tasks are completed on time; inspect campus buildings and facilities for tasks and equipment to be included in the P.M. program; prioritize life safety and code required work
  • Assist in the recruitment requirements for selecting new employees; train and evaluate employees; participate in employee discipline when necessary
  • Complete annual job performance evaluations
  • Complete annual Work Hazard Assessments for each craft assigned to the shop
  • Assure adherence to safety rules and precautions by all assigned personnel
  • Follow appropriate PPE requirements and insure that all personnel assigned to you do the same
  • Manage time well and work in under pressure situations with tight schedules and deadlines to complete projects
  • Write reports and documentation of events when required; maintain maintenance records for all assigned University facilities; work with managers on the development of policies and procedures
  • Provide management with written documentation for matters that concern personnel issues where individuals have not or are not performing their assigned tasks
  • Be courteous and work effectively with students, staff, and faculty at all levels of the organization and in contacts with the public; provide a positive image to our customers/clients and coworkers
  • Work well with diverse populations by using effective interpersonal skills and a friendly cooperative manner
  • Possess broad-based skills, capabilities and knowledge
  • Coordinate with project design staff in a mutual assistance/advisory role 
  • Document and approve all staff time including word time on each funded work order, leave and any other absence
  • Work independently with little or no supervision
  • If listed on the essential personnel list, it is mandatory to report to work when safe and called on to do so
  • Be prepared to work in varying weather conditions
  • Read and comprehend written documentation such as spreadsheets, takeoffs, blueprints, construction schedules and written specifications; develop project specifications that will include the scope of work, preliminary estimates, availability of materials needed and labor required
  • Develop long-range outlook planning including equipment selection for capital funding when major campus systems maintained by this shop or their components may become obsolete
  • Communicate clearly and effectively
  • May require training and certification as an asbestos worker
  • Physically perform essential job functions with or without reasonable accommodation to include, but not limited to:
    • Standing/walking (constantly to 30% of the time) .
    • Sitting at a computer or sitting at a work station (constantly to 70% of the time)
    • Lifting/carrying
      • 80 – 100lbs seldom to 5% of the time
      • 50 – 80bs 10-20% of the time
      • 10 – 50lbs over 75% of the time
    • Bending/twisting/crouching/kneeling/squatting – to perform duties above
    • Reaching below knees/knees to shoulders/above shoulder – to perform duties above
    • Occasionally access small areas; may be between ducts, inside ductwork, in access holes, under floors, in crawl spaces or other close quarters
  • Perform related duties as specified by management
  • Perform role as FM Safety Committee Chairperson on a yearly rotational basis
  • Serve on FM or other committees when requested
  • Act as temporary shop supervisor in other FM shops when requested
Required Qualifications:
Applicant must provide documentation to support assertion of meeting required qualifications
  • Three years full-time experience as a journey trades worker, or equivalent
  • One year or more of full-time experience as a foreman, lead or supervisor in a private, public or community setting
  • Demonstrated experience in doing work in commercial and institutional settings (not residential)
  • Demonstrated good working knowledge of facilities maintenance services and trades including plumbing, sheet metal, welding, pipe fitting, pipe insulating, hazard material (asbestos abatement), electrical, carpentry, signage, and painting obtained in an institutional, commercial or industrial environment
  • Physical ability to perform the essential job functions
  • Possession of a valid driver’s license
  • High school graduate or equivalent
Preferred Qualifications:
Applicant must provide demonstrated experience that illustrates proficiency in these areas:
  • Demonstrated working knowledge of supervisory skills on expectation document, performance evaluations, progressive discipline and diversity
  • Demonstrated excellent working knowledge of or formal training in several related skill fields including plumbing, sheet metal, welding, pipe fitting, pipe insulating, hazard material (asbestos abatement), electrical, carpentry, signage and painting obtained in an institutional, commercial or industrial environment
  • Skill levels beyond basic proficiency in Microsoft products, mainly Word, Excel and Outlook
  • Computer knowledge to perform assigned duties
  • Demonstrated skills in developing, approving and accepting methods and procedures to be followed by assigned personnel
  • Demonstrated experience in reading and comprehending written documentation such as spreadsheets, takeoffs, blueprints, construction schedules, and written specifications
  • Demonstrated experience developing scope of work, preliminary estimates, availability of materials needed and labor required
  • Ability to manage time well and work in under pressure situations with tight schedules and deadlines to complete tasks
Academic Emphasis: N/A
Job Location: Western Washington University, Bellingham, WA
Salary: New hires typically begin at $4770/month including an excellent benefits package
Bargaining Union: E
Application Instructions and Requested Documents: Please log in below and submit your application via WWU's Electronic Application System for Employment (EASE).  Note:  You will need to be using Internet Explorer to fully utilize our online application system.

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.  You may cut and paste or upload your resume and cover letter as noted on the EASE application.

Please complete the education and work experience section of the EASE application and submit the names and contact information of three professional references.
Other Information: Follow Western Employment on Facebook and WWUEmployment on Twitter
Job Posted: 6/14/2013
Closing Date: 6/28/2013
Recruitment #: 130308
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

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