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Welcome to the Western Washington University on-line application process. Before you begin, please print out the job announcement; you may need to refer to it while completing the application.

Administrative Assistant 3
About the Position: This is a part-time (32 hrs/week) position.  Under the general direction of the Center Director, provides support and assistance for the purpose of facilitating the day-to-day operations of the Advanced Materials and Science Engineering Center (AMSEC).       

This position is part of a Public School Employees of WWU bargaining unit.  New employees are required to meet the membership requirements of the current collective bargaining agreement within thirty calendar (30) days of employment.

About the College/Department: Advanced Materials and Science Engineering Center (AMSEC)
Position Responsibilities:
  • Manage AMSEC budgets; this includes developing budget estimates, monitoring and controlling budget status and expenditures, evaluating costs for the center, tracking fees collected for services, and preparing budget reports
  •  Initiate and process contracts in consultation with the office of Contract Administration
  • Coordinate arrangements for meetings and events
  • Route calls and answer inquiries regarding AMSEC
  • Compile and research data for reports as requested
  • Maintain office files and general records
  • Update the center’s website
  • Coordinate faculty and staff recruitments
  • Provide support services and program advising to undergraduate and graduate students
  • Assist in the development and implementation of policies and procedures
  • Create and input the materials science teaching schedule for the academic year and summer session
  • Initiate and process documents related to purchasing, payroll, budget and events
  • Make travel arrangements for various faculty and visitors
  • Assist the director with external funding opportunities
  • Screen, prioritize and distribute mail
  • Serve as liaison between AMSEC, the campus community, and the greater community
  •  Develop and/or process correspondence between the director and various businesses
  • Assist in the development of promotional materials for AMSEC
  • Perform related duties as required
Required Qualifications:
  • Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work
  • Proficiency in Excel, Word, and Outlook
  • Expertise with database systems, including development and maintenance of databases
  • Proficiency in performing duties related to secretarial and budget assignments
  • Demonstrated excellent verbal and written communication skills
  • Ability to work independently and to exercise independent judgment
  • Ability to establish and maintain a friendly, cooperative work environment with a wide variety of staff, faculty, students and community members
Preferred Qualifications:
  • Proficiency in the design, development and maintenance of custom websites.
Academic Emphasis: N/A
Job Location: Western Washington University, Bellingham, WA
Salary: New hires typically begin at $2078.40/month including an excellent benefits package
Bargaining Union: D
Application Instructions and Requested Documents: Please log in below and submit your application via WWU's Electronic Application System for Employment (EASE).  Note:  You will need to be using Internet Explorer to fully utilize our online application system.

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.  You may cut and paste or upload your resume and cover letter as noted on the EASE application.

Please complete the education and work experience section of the EASE application and submit the names and contact information of three professional references.
Other Information: Follow Western Employment on Facebook and WWUEmployment on Twitter
Job Posted: 8/1/2013
Closing Date: 8/8/2013
Recruitment #: 130384
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

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