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Welcome to the Western Washington University on-line application process. Before you begin, please print out the job announcement; you may need to refer to it while completing the application.

Library & Archives Paraprofessional 2
About the Position:
The Scholarly Resources and Collection Services division of WWU Libraries supports the selection, management and access to library collections and resources. Under general supervision within the Acquisitions unit of SRCS and working within university accounts payable protocols, the person in this position uses the integrated library system (Alma) and the university financial system (Banner) to pay for and receive library purchases. This position reviews damaged library materials and following established guidelines, determines if items will be repaired, replaced or withdrawn. Additionally, this position provides critical back up to the library course reserves manager during high demand times and with routine tasks.

This is a project-employment position, ending October 2018.

This position is part of a Washington Federation of State Employees bargaining unit.  New employees are required to meet the membership requirements of the current collective bargaining agreement within 30 calendar days of employment.

About the College/Department:
The Scholarly Resources and Collection Services division of WWU Libraries supports the selection, management and access to library resources. 
Position Responsibilities:
Receive firm and standing order library materials
  • Verify items received against packing lists or invoices
  • Pay invoice and create item records in Alma
  • Physically process materials and route as specified in the purchase order
  • Create patron hold requests in Alma

Verify and pay firm order, standing order, interlibrary loan, and copyright permission invoices and prepays
  • Pay invoices in Banner or via university purchasing card
  • Maintain physical invoice file
  • Create and maintain vendor entries in Banner
  • Resolve problems with vendors including shipping errors, damaged materials and invoicing questions

Provide regular backup assistance in Circulation Services
  • Assist clients at service counter, over the phone, and via email
  • Explain library policies and procedures
  • Answer recurring, quick questions and assist with the use of basic bibliographic tools, referring clients when appropriate
  • Operate Alma circulation, course reserves, and booking modules

Perform backup course reserve tasks during high demand times and when the course reserves manager is away from the library,  Assist with routine daily tasks as time allows
  • During high demand and away times, backup the course reserve manager by monitoring incoming requests via email, online or in-person drop-offs
  • Search library stacks for needed materials and place hold requests in Alma for items in circulation
  • Process physical materials and add to internal tracking database
  • Process electronic material by adding web-links, scanning and uploading PDFs to course reserves system
  • As time allows, perform routine troubleshooting, link-checking, brief record creation and simple copyright evaluation

Receive daily Summit returned material
  • Scan returned items into Alma, check for patron hold requests, remove Summit shipping labels, and route to appropriate location for shelving or patron retrieval

Participate in appropriate library-wide meetings, committees, functions and training

Receive and sort library mail in rotation with other staff
Required Qualifications:
  • High school graduation or equivalent
  • Three years’ experience in the functional operations of a library including one year beyond the entry level, or an associate degree in library technology from an accredited program and one year of technical experience in the functional operations of a library, or equivalent
  • Experience using complex library or financial systems, such as Alma and Banner
  • Ability to use logic and critical thinking skills to analyze and solve problems
  • Demonstrated ability to provide professional level of customer service to users, vendors and colleagues
Preferred Qualifications:
  • Demonstrated ability to effectively communicate university, library, and department policies and protocol orally and in writing
  • Knowledge of library acquisitions processes and procedures including basic accounts payable processes
  • Knowledge of university finance system
Academic Emphasis: N/A
Job Location: Western Washington University, Bellingham, WA
Salary: New hires typically begin at $2535/month including an excellent benefits package
Bargaining Union: A
Application Instructions and Requested Documents:
Please log in below and submit your application via WWU's Electronic Application System for Employment (EASE).  Note:  You will need to be using Internet Explorer to fully utilize our online application system.

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.  You may cut and paste or upload your resume and cover letter as noted on the EASE application.

Please complete the education and work experience section of the EASE application and submit the names and contact information of three professional references.
Other Information: Follow Western Employment on Facebook and WWUEmployment on Twitter
Job Posted: 10/5/2017
Closing Date: 10/19/2017
Recruitment #: 170332
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); eoo@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

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